Leaves

The Family and Medical Leave Act (FMLA) allows up to 12 work weeks of unpaid, job protected leave in a 12-month period.

You’re eligible for FMLA if you have worked for at least 12 months and 1,250 hours during a 12-month period. For example, if you were hired April 1, 2023, and regularly scheduled to work 40 hours per week, you’d be eligible for FMLA effective April 1, 2024.

Qualifying reasons for FMLA:

• Birth and care of a newborn child
• Adopting or fostering a child
• Caring for a child, spouse or parent who has a serious health condition
• A serious health condition that makes you unable to perform the functions of your job
• Military exigency or to care for a covered service member

If the reason for your time away from work isn’t qualified under FMLA, or you have used up all available FMLA, you may request a Leave of Absence (LOA).

All employees are eligible to apply for an LOA. Your position is not guaranteed upon your return to work and is subject to current staffing needs and availability.

An LOA is for an absence that’s more than 14 calendar days. The maximum length of an LOA is six months, including any FMLA period, except for certain medical leaves that extend beyond six months. This leave cannot be used intermittently.

There are many types of LOA:

• Health: an unpaid leave for when you have a serious medical condition that does not qualify for FMLA, or if you have used up all available FMLA hours. Health LOA is considered an Americans with Disabilities Act (ADA) job accommodation.
• Dependent Care: an unpaid leave for when you need to care for an immediate dependent for a reason that does not qualify for FMLA, or if you have used up all available FMLA time. Dependent care LOA also includes up to four weeks of bonding time for new parents after the birth or adoption of a child. Proof of dependent relationship is required.
• Personal: an unpaid leave to attend personal, non-health related needs or emergencies. This leave is subject to department approval, and supporting documentation may be required. You must use all your paid time off before you can apply for a personal LOA.

Notes while on Health or Dependent Care LOA:

• Your medical, dental, vision, healthcare flexible spending account, life and AD&D insurance will continue while you’re on LOA. You must pay your premiums directly.
• If you’re enrolled in voluntary benefits, such as MetLife, Unum, etc., you need to pay the insurance carrier directly to continue these benefits while on LOA.

Bereavement leave provides paid time off for employees to grieve and attend a funeral after the death of a family member.

See the Bereavement policy on the policy library (HPO) for more information.

Extended Illness Bank (EIB) provides income protection if you miss more than 40 hours of work due to an extended personal illness or injury.

Employees who work at least 30 hours per week are eligible to begin accruing EIB on regular hours worked beginning the first day of employment, up to a maximum 120 hours.

Paid Parental Leave provides temporary income replacement for employees who are on FMLA or a LOA in order to welcome a new child into their family through birth or adoption. This includes paid time off for male and female parents and is inclusive of birth recovery and bonding time. To calculate your total available hours for PPL, multiply what percent FTE you are by 160. For example

You’re eligible for PPL if you:

• had 12 months of continuous employment prior to the birth or adoption, and
• are regularly scheduled to work at least 30 hours per week.

Limited and Casual/On Call employees are not eligible for PPL. PPL runs concurrent with your leave and is not an extension of your FMLA or LOA.

Extended Illness Bank (EIB) may not be used in the same FMLA or Health LOA in which PPL has been applied. Please refer to the policy for more details.

Education Leave provides unpaid time away from work to attend college full time in order to complete a degree program from an approved accredited institution.

Education Leaves are subject to department approval. All paid time off must be exhausted before you can apply for an Education Leave.

Military Leaves allow eligible employees time away from active employment for the purpose of serving in the Armed Forces of the United States or with a Reserve or National Guard component, or the commissioned corps of the Public Health Services or other category designated by the President, in accordance with applicable law. Military Leaves, unlike other leave types, may be provided for up to five years, maximum. You may use your paid time off during a military LOA.

For more detailed information, see the Military Leave policy .