Paid Time Off
Paid Time Off (PTO)
PTO combines vacation, sick and personal time under one bank of leave. PTO accrual begins the first day of work and is accrued based on your years of service and the hours you’re paid. There is no cash reimbursement for PTO except upon separation of employment. See the schedule below that applies to you for your PTO accrual rate and maximum allowed.
Accrual Schedule for Staff
| Years of Service | PTO Accrued Per Hour Paid |
PTO Maximum |
| 0 – 1 | 0.0731 | 19 days, 152 hours |
| 2 – 4 | 0.0769 | 20 days, 160 hours |
| 5 – 12 | 0.0962 | 25 days, 200 hours |
| 13 – 19 | 0.1096 | 28.5 days, 228 hours |
| 20+ | 0.1154 | 30 days, 240 hours |
Example for staff member who has 1 year of service and works 80 hours per pay period:
0.0731 x 80 X 26 = 152 hours of accrued PTO for the year
Accrual Schedule for Program Directors
| Years of Service | PTO Accrued Per Hour Paid | PTO Maximum |
| 0 – 1 | 0.0905 | 23.5 days, 188 hours |
| 2 – 4 | 0.0961 | 25 days, 200 hours |
| 5 – 9 | 0.1039 | 27 days, 216 hours |
| 10 – 19 | 0.1143 | 29.75 days, 238 hours |
| 20+ | 0.1231 | 32 days, 256 hours |
PTO Accrued Per Hour Paid x hours you work per pay period x 26 (pay periods in a year) = Accrued PTO Per Year.
Notes:
- Maximum accrual for employees is based on the 80 hours per pay period maximum. Even if you are scheduled to work less, your maximum accrual is based on 80 hours per pay period maximum.
- You can carry over the maximum accrual amount year to year, but you won’t begin accruing more PTO until time is used.
- Upon termination, your PTO balance will be paid out at 50%.
Frontload Schedule for Directors & Above
Unused PTO is not paid out upon termination and expires at the end of the year. On January 1 , your frontloaded PTO balance resets to 39 days.